Managing HIV/AIDS in the workplace

December 8, 2015

iFacts_Newsletter_Dec_2015_HIV-AIDS policy

On 1 December 2015, the world once again recognised and remembered although impacted by AIDS.

Tragically, there is still an inherent stigma attached to HIV and AIDS that often affects individuals’ ability to work in any everyday environment.

 

With this in mind, we’d like to highlight the importance of maintaining an HIV/AIDS Workplace Policy that can help your company to create a consistent and accessible work environment for those with the disease and their co-workers.

 

Setting out a clear HIV/AIDS Workplace Policy is an effective tool for clearly stating your company’s position and practices with regards to managing employees who may be living with HIV and AIDS. There are a number of factors that should be addressed by your policy in order to provide clear guidelines that employees can understand and adhere to in their handling of issues pertaining to the topic.

 

Very simply, an HIV/AIDS Workplace Policy outlines your company’s position on the matter and how the issue is managed in the workplace. In order to adhere to the legal framework set out by the government with regards to this, your policy will need to ensure fairness for all employees and protect the rights of both employer and employee in the context of HIV/AIDS. For example, your policy might indicate that it is not mandatory for employees affected by HIV/AIDS to disclose their status to other employees for privacy purposes. Additionally, the policy should address the standards of behaviour expected from the employer and employees and outline how any contraventions of policy will be handled.

 

A key step in the process is to ensure that there is consistency throughout your policy that is aligned with the company’s overall culture. Failure to create a consistent message and treat each case with the same set of rules will devalue the policy and have potentially negative repercussions for the company. The aim should be to set the standard for communication about HIV/AIDS within the business and ensure that all parties are familiar and comfortable with these policies.

 

There are numerous key issues that your HIV/AIDS Workplace Policy needs to address in detail, such as the recognition of HIV/AIDS as a workplace issue and the promotion of equality and non-discrimination against employees affected by the condition. It is the company’s responsibility to ensure that every employee feels comfortable in their position and are able to carry out their role to their maximum potential.

 

Preventing discrimination or the singling out of employees based on their status should be explicitly forbidden by the workplace policy in order to protect both the basic human rights and dignity of those living and working with HIV/AIDS. Doing so will help to create a supportive environment that encourages all employees to work together effectively, ensuring a harmonious work space for all.

 

In addition to addressing the behaviour towards those already affected by HIV and AIDS, your Workplace Policy should actively educate employees on the dangers of the subject and provide the recognition that it is easily preventable. Steps should be taken to ensure that each employee is aware of the steps and precautions they can take to not only prevent the disease but also spread awareness.

 

Workplace Programme

One of the main issues that your HIV/AIDS workplace policy should address is a workplace programme that informs employees about assistance that is potentially available to them. Developing and maintaining a programme of this nature is an effective way of demonstrating your company’s commitment to dealing with HIV and AIDS in the workplace in accordance with both national and international practices. The key is to ensure that your programme is subjective and provides sufficient support to your employees.

 

Your workplace programme should cover a large spectrum of topics so that your company is able to provide support to all employees. The biggest area your programme should focus on is the assessment of HIV and AIDS’ impact on your company, and how best to raise awareness and educate your employees. Voluntary testing and counselling programmes, as well as condom and safe sex education can be introduced as preventative measures to educate and assist your employees.

 

Support for those already affected by HIV/AIDS is key to ensuring the fairness and consistency that is required to maintain a healthy work environment. By providing wellness programmes and assistance with the provision of antiretroviral drugs and treatment programmes, you are equipping your employees with the tools to live happier and more successful lives. By accommodating these employees within reason and providing them with a host of systems to help deal with the disease, you help to make these employees feel comfortable and productive within your business.

Help foster a healthy and successful work environment by addressing and treating the issue of HIV/AIDS in your workplace by ensuring that your organisation’s company policy on the issue covers all of the issues discussed in this article. Help your employees through education and prevention and ensure the happiness and gratitude of your workforce.

 

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